Documentation Guidelines

The Accessible Education Office conducts individualized assessments of accommodation requests that include the review of relevant documentation. We emphasize the value of the student’s experience, history, and perspective in conjunction with the review of supporting medical documentation, and therefore meet with every student before finalizing accommodation plans.

When submitting documentation, the following elements are requested universally:

  1. A signature of a licensed, treating physician, therapist, or other qualified care provider is required for all documentation.
  2. A signed, dated, typewritten narrative written in English (or translated into English by a certified translator) provided on letterhead
  3. Current disability and history of diagnosis (Although we do not set a limit on the age of the documentation, it must still be accurate and relevant to the student’s current diagnostic profile.)
  4. Information regarding current treatment plan (if relevant to accommodation planning)
  5. Functional impact of diagnosis (e.g., learning, concentrating, walking, seeing, etc.)
  6. Any recommendations or strategies that will mitigate the impact of the described limitations.


Uploading Documentation

We ask that you scan and upload documentation to our registration portal. The second page on the registration form includes a link to upload documentation. Please do not send pictures (JPGs, PNG, etc.) of documentation as they cannot upload to our system.

Additional Considerations

Students may be asked to provide updated information if their condition is potentially changeable and/or previous documentation does not address the student's current condition and its impact. All reasonable efforts will be made to review student information in a timely manner upon receipt.

IEP/504 Plans contain valuable historical information about accommodations in K-12. However, most of these plans do not include diagnostic information, and we therefore may request additional documentation in order to make accommodation decisions.