Faculty Emails

Academic accommodations are shared with faculty through official AEO notification emails at the start of (and at times, throughout) each semester. It is important to know that this notification system is not fully automated. Students must log into the AEO portal and select specific accommodations for each course based on their needs and the course design. For example, students who are eligible for test-taking accommodations would not select this option for a course with no traditional assessments. If students are unsure of which accommodations they will need to utilize at the time of this selection, they may opt to include language for accommodations even if they are not fully aligned with the course structure. Due to this being a student-driven process, faculty may receive notifications at different times for different students.

At this time, the template language in the faculty notification letters has not been altered to account for changes in remote learning. Therefore, some of the students’ selected accommodations may not ultimately apply to your course. This may include things like “alternative testing environment” or “access to a computer in class,” etc. Please reach out to AEO if you have questions.

Once a faculty email is received, the following should occur:

  • Faculty should read through the email carefully, noting what the accommodations are and how they are implemented.
     
  • Students and Faculty should work together to schedule a time to meet one-on-one to discuss how the course is designed and ways in which the accommodations will be implemented (e.g. how mid-term tests will be proctored).
     
    • If the student is in need of course flexibility, per the Faculty Email, a plan should be decided upon with the student which outlines reasonable extensions and flexibility with attendance, taking into account the essential requirements of the course. AEO staff can be asked to join this discussion whenever helpful to assist in determining reasonable parameters of the accommodation.
       
    • Some students receive exam accommodations that are intended to make exam administration fair and equitable for all students taking the same course. For more information, please see Exams.
       
  • Once the student and faculty member have reviewed a student's approved accommodations together and agree on the implementation, the email should be kept on file for reference throughout the semester.
     
  • If a student requests to add or change the accommodations outlined in the email, they should be referred to AEO to review and, where appropriate, a new Faculty Email will be submitted by the student. 

If faculty have questions or are concerned that accommodations might alter the fundamental requirements of the course, they should contact AEO to discuss changes and/or alternate accommodations.