Accessible Education Office (click to go to home page)

1350 Massachusetts Avenue
The Richard A. & Susan F. Smith Campus Center, Fourth Floor
Cambridge MA 02138
tel: 617-496-8707 - fax: 617-496-1098- tty: 617-496-3720

Serving Harvard College and GSAS Students
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About our Services \ Info for Students \ Info for Faculty \ About our Office \ Sitemap spacer
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Info for Students
+ Register with AEO
Clinical Documentation
    Documentation Guidelines:
    - Medical Guidelines
    - Mental Health Guidelines
    - LD Guidelines
    - ADHD Guidelines

    Additional Information:
  → AEO's Review Process
    - Confidentiality & Disclosure

+ Your Responsibilities
+ Admissions Information
+ The Transition to College
+ Know your Rights
+ Grievances
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INFORMATION FOR STUDENTS: AEO's Evaluation of Clinical Documentation

Accessible Education Office (AEO) reviews all current clinical documentation submitted on behalf of students requesting services and accommodations on a case-by-case basis and in accordance with documentation guidelines. The submission of clinical documentation, in and of itself, does not guarantee that the requested services and accommodations will be granted, the eligibility for which is determined by AEO professional staff. AEO may request and students may submit additional documentation at any time for review. Students are discouraged from providing clinical documentation to anyone outside the University's healthcare and counseling services or AEO. Likewise, AEO does not provide anyone with clinical information unless students direct us to do so; and we only provide descriptive information about the impact of an illness or disability - without naming it -- on the ability to do academic work, live in residence, and otherwise participate in University-sponsored programs and events to persons directly involved with implementing approved services and accommodations.

When registering with AEO and requesting services and accommodations, students authorize the AEO professional staff to consult with the clinician who provides the documentation; and authorization is given for AEO staff to confer, as necessary, with that clinician, and sometimes with similarly qualified clinical staff at the University when questions arise.

Reasons why clinical documentation may be determined insufficient include, but are not limited to, missing and/or vague, non-specific references to current functional limitations in a University's academic and residential settings, such as:

  • Requested relevant information as it appears in the Documentation Guidelines is missing.
  • Impact of the illness/condition/disability and functional limitations are not clear: a diagnosis, in and of itself, is not an acceptable rationale for services/accommodations.
  • Not clear how illness/condition/disability rises to the level of a disability OR, in the case of a sudden illness or injury, otherwise impacts relevant major life activities, such as learning, seeing, hearing, mobility, etc. (Read the definition of "disability" in our glossary.)
  • Test scores from psychoeducational and neuropsychological reports, and other testing used to confirm the diagnosis are incomplete or selective.
  • Rationale for each requested accommodation as related to functional limitations is missing or vague.
  • Information is not current per documentation guidelines.
  • Information is from an unqualified person.

Please contact AEO if you have any questions.

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